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Need an account? Click here to sign up. Download Free PDF. Microsoft Word Tutorial. Ivan James Fermanejo. A short summary of this paper. Download Download PDF. Translate PDF.

Microsoft Word Tutorial Microsoft Word Tutorial This tutorial requires a basic understanding of how to use Microsoft Word and focuses only on operations useful for the Word and Excel Assignment The two column sections indicate the desired action on the left side and the steps to achieve it on the right side. Underlined phrases indicate menu tabs such as Home , italicized phrases indicate menu op- tions such as Font , and bolded phrases indicate actions within each menu option such as Font Size.

This is located in the Home bar under Styles and contains a number of options. It is recommended that the Title style be used for titles, Heading 1 be used for section headings and Heading 2 be used for subheadings. Other styles can be used as desired. To apply a style: Add text then highlight the line by moving the cursor over to the left margin until it changes to a white arrow. Left click next to the text to highlight, then go to the Styles bar in the Home tab and select the desired style.

This method can be used to apply styles to headings and other text. Simply follow the highlighting steps then select your desired style. To preview a style, highlight the text then hover the cursor over the style. The style will be temporarily applied to the highlighted text until the cursor is moved. Breaks A useful formatting element in Word is breaks. Breaks are used to insert new pages or sections into a document and preserve formatting within sections.

In the Insert tab under Pages, select Page Break. For example, page number format often varies throughout a document. Section breaks allow the page number component of the document to have multiple formats throughout. This action creates a section break on the next page, and formatting for the next section can be done independently from previous sections.

Adding a next page section break automatically adds a page break. Note that it is essential to add a next page section break when changing page number formatting within a document. Professional reports include all of these elements for quick reference for the reader. These can be created automatically in Word if Quick Styles are used to format headings, subheadings, titles and captions.

For a List of Tables, select Table instead. These instructions will only work if Quick Styles is used for formatting headings and subheadings. Page Numbers Page numbers are used in all professional reports to improve ease of locating information within the document.

As mentioned, general formatting for Engineering reports has no page number on the title page, roman numerals starting at i for tables of contents and figures, and Arabic numbers starting at 1 for the report body. Section specific formatting requires a few more steps.

These steps may have to be altered or omitted depending on specific formatting requirements. First, format document with section breaks: Add next page section breaks in the document between sections that will have different formatting. Next, add page numbers: As described previously. To add Roman numerals to a section: Double click the header of the first page of the section to select it. In the window that opens, use the Number Format drop down menu to select Roman numerals.

Follow the same process for any subsequent sections to switch to any other numbering format. To remove number from title page: Select header on title page. This will leave the header blank on the first page only.

To add text such as last name next to numbers: Double click the header and type next to the number. Changes to one header will appear on every page, regardless of section breaks, except for the first page if the Different First Page box is checked. Equation Editor In engineering reports it is often useful to include equations that are relevant to the analysis.

To insert equations easily into a document, use Equation Editor. Type your equation in the box that appears. The following keyboard shortcuts are particularly useful for generating equations quickly in Word. References in IEEE It is often necessary for engineers to use information found online and in texts, which necessitates using citations.

Citation management tools make this process more accurate and efficient. While this tutorial only outlines the use of the Microsoft Word citation management tool, other tools such as Zotero, RefWorks, and Mendeley, are appropriate.

It is important to be aware that no citation management tools are perfect. Whenever citations are generated using a citation management tool, they should be closely compared with the appropriate citation style guide to ensure they follow the correct format.

For example, when referencing in APA Style, all citations should be reviewed to ensure they follow the format described in the official Publication Manual of the American Psychological Association. Complete all manual changes after your reference list is complete. In the Microsoft Word citation management tool, the Source Manager is used to cite material not written by the authors of the document. The Source Manager saves sources and can be used to generate references lists and add citations to text.

To use these functions, sources must be saved in the Source Manager. The style of citations can be selected in the Citations and Bibliography bar in the Styles drop down menu. Generally, APA format is used. A new window will come up. Select the type of source in the drop down menu and fill as much information into the manager as possible.

Select OK to add to the current list of sources. Be mindful of how you are entering the information in the Source Manager. Detailed instructions describing how to correctly enter information for the most common types of sources have been included below. In the References tab under Citations and Bibliography select Insert Citation and double click the citation to place it. In text citations should always be placed at the end of a sentence before the period.

Each sentence containing information published by another author should be cited. It is not sufficient to cite the last sentence in a paragraph containing information from one source. This will automatically insert a list of References into the document. Ensure that the list that is generated is appropriately formatted and the list of numbers is properly aligned.

The following outlines, in detail, how to properly input information into the Microsoft Source Manager to ensure that citations are generated in proper APA format. In the Type of Source drop-down menu select Journal Article. To enter the author names: 1. Do NOT simply type the author names into the Author field. Instead, click Edit next to the Author field. Starting with the first author listed on the journal, type their first, middle, and last names into the appropriate fields.

Select Add. Repeat this process for all authors of the journal in order. Click OK. To enter the journal title: 1. Simple type the full journal title into the Title field. To enter the journal name: 1.

Instead, research the abbreviated journal name and type this into the Journal Name field. All journals have abbreviated names that can very easily be found online. To enter the year, pages, volume, and issue: 1.

Simply type the year, page range, volume, and issue into their respective fields. Ensure that the citation generated in your References section follows proper APA format. Adjust if necessary. In the Type of Source drop-down menu select Book. Starting with the first author listed on the book, type their first, middle, and last names into the appropriate fields. Repeat this process for all authors of the book in order.

 
 

 

Free Word Tutorial at GCFGlobal.Free Word Tutorial at GCFGlobal

 

Was this reply helpful? Yes No. Sorry this didn't help. There hasn't been an official printed manual for Word for many years, but the Quick Start guide Desiree pointed you to will get you started. Other Microsoft and third-party articles cover many other specific Word features, both in Word and in other versions.

If you want a paper reference, there is usually a good selection of third-party guides search Amazon or your local bookstore , though my experience has been that, while they are a good introduction to Word's features especially new features in a given version , they rarely answer the esoteric questions I tend to have.

For that, this forum is a better bet. When it was written, most of the detailed information about Word was still in the built-in Help. Since then, Help has mainly been moved to the Web, making it difficult to find assistance when you are offline, but there is a huge amount of information available when you are online. In my experience, you will have better results searching with Google than searching within Word using Bing. Choose where you want to search below Search Search the Community.

This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Keep it held down and move it to the left to make your page smaller, and to the right to make it bigger. You can also click the plus and minus buttons. Another area worth exploring is just to the left of the zoom slider.

This one:. These are various page views you can have. The first one is called Read Mode. The second one is Print Layout and is the default. Print Layout is the second icon highlighted then the last one is Web Layout. When you select the Read Mode the page turns to full screen without the Ribbon display but to get out of Full-Screen view called Read Mode click the Print Layout icon again. Have a look at the blank page on your screen, all that white space. The first thing to notice is the flashing vertical line.

This is called the Cursor, or the Insertion Point. Its normal behavior is to flash on and off. The cursor is where all the action takes place. Try touching one or two of the letter keys on your computer keyboard and watch what happens.

You should see the vertical line, the cursor, move to the right. Your letters will appear to the left of the cursor. In other words, when you tap a letter on your keyboard, the letter will appear where the cursor is. The cursor will move across, ready for the next thing you type. You can also click the Undo icon right at the top of Word. If you have made a spelling mistake, tap the backspace key to get rid of your unwanted characters.

To get a new paragraph, press the Enter key on your keyboard. Your cursor will move down one line to the start of the new paragraph.

The Shift key is held down if you want uppercase characters capital letters. Keep the Shift key held down then press a letter. It will then be a capital letter. You also need to hold the Shift key down to get any of the characters on top of another key. Keep it held down and press the number 7 on a UK keyboard. So, time for your first letter.

Type the following onto your new white page. Type it in exactly as it is, spelling mistakes included. Dear Sir or Madam, It has come to my attention that our local council has decided to close down our one and only library.

This is nearly enough for an entire Delia Smith! Do you not think that your decision is a little premature? Yours truly Mr. Ok, you can stop typing now. So, how did you get on? And finding keys like the pound sign and the exclamation point might have taken you more time than you would have liked. But this is usually when you are first starting out: it will come. To save your work in Word , click the round Office button in the top left of your screen.

You should see a menu appear:. In Word , click the File tab at the top of Word:. For Word users, click the File tab as well. Click on Save from the menu on the left. The area on the right shows you information about the document.

When you click Save in Word , the area on the right will change to this:. The first option is SkyDrive. This saves it to servers operated and controlled by Microsoft. This is very useful if you want to work on your Excel document from other locations. For example, you may be working on a document in your office. Then click the Browse option:. There are three main areas to the Save dialogue box: Where do you want to save your document?

What do you want to call it? What type of document do you want to save it as? The default location is in the Documents folder on your computer. You can see where this is by clicking the arrow in the top left:. The dropdown menu is a list of locations on your computer. The image above is from Windows 7 and shows that we are in the Libraries folder.

It will say Users. There will then be another one next to Users that has the user name you used when setting up your computer. Inside the Libraries folder is another one called Documents.

The larger area of the Save As dialogue box shows you the folders that are already in the Documents folder:. You can create folders of your own to hold your work. So click the New Folder button at the top:. You should see a new yellow folder appear in the main area of the Save As dialogue box, with some blue highlighting:.

The blue highlighting means that it is ready to be typed over. Type the name My WP Projects. Then press the enter key on your keyboard or just click away. The folder will then be renamed:. If you get it wrong, click back onto the folder. Now click again, and you should see the same blue highlighting.

Or just right click the folder to see a new menu appear. Select Rename from the menu. Now that you have created a new folder, double click the folder name to move inside of it. Notice the location area at the top:. The name of our folder has been added to the right of Documents, indicating that this new folder is inside of the Documents folder.

In other words, there is a folder called Libraries , and inside of that another one called Documents. The FileName area is where you type a name for your document. The Save as Type means which type of document it will be. Microsoft Word documents from onwards end with the letters docx. Previously, the letters were just doc. If you sent someone a Word document with the ending Docx, somebody with version of the software would not be able to open your file.

 
 

Microsoft word 2016 tutorials for beginners free

 
 

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