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Turning on Track Changes gives you and your coworkers a way to make changes that are easy to spot. The changes are like suggestions that you can review, and then remove them or make them permanent.

On the Review tab, go to Tracking and select Track Changes. When Track Changes is on, deletions are marked with a strikethrough, and additions are marked with an underline.

Different authors' changes are indicated with different colors. When Track Changes is off, Word stops marking changes, but the colored underlines and strikethrough from your changes remain in the document until they're accepted or rejected. Note: If the Track Changes feature is unavailable, you might need to turn off document protection. You might need to provide the document password. The default in Word is to display deletions and comments in balloons in the margins of the document. However, you can change the display to show comments inline and all deletions with strikethroughs instead of inside balloons.

On the Review tab, go to Tracking and select Show Markup. Select the type of change that you want to display. For example, select Comments , Insertions and Deletions , or Formatting. The check mark next to the item indicates that the item is selected.

Important: Even if you hide a type of markup by clearing it on the Show Markup menu, the markup automatically appears each time the document is opened by you or a reviewer. Point to Specific People , and then clear all check boxes except the ones next to the names of the reviewers whose changes and comments you want to show.

Note: To select or clear all check boxes for all reviewers in the list, select All Reviewers. Display changes and comments for specific reviewers.

An editor or reviewer usually wants to view a document as it will appear after their changes are incorporated. This procedure gives an editor or reviewer the opportunity to see how the document will look with the changes.

To review the changes, indicated by a red line in the margin, choose Simple Markup. For a preview of how the document will look if you make all the suggested changes permanent, choose No Markup.

Hiding changes does not remove changes from the document. To remove markup from your document, use the Accept and Reject commands in the Changes group.

Under Document Info , select Print Markup to clear the check mark. Using the Reviewing Pane you can quickly ensure that all tracked changes have been removed from your document. The summary section at the top of the Reviewing Pane displays the exact number of tracked changes and comments that remain in your document. Note: The Reviewing Pane, unlike the document or the comment bubbles, is not the best tool for making changes to your document. Instead of deleting text or comments or making other changes in the Reviewing Pane, make all editorial changes in the document.

The changes will then be visible in the Reviewing Pane. On the Review tab, go to Tracking and select Reviewing Pane. To view the summary at the side of your screen, select Reviewing Pane Vertical. To view the summary across the bottom of your screen, select Reviewing Pane Horizontal.

By default, the Reviewing Pane shows at the top how many total revisions are in the document. To see the number and type of the changes, select the carat next to the number of revisions. Select Accept or Reject. As you accept or reject changes, Word will move to the next change.

Tip: To review changes in the document without accepting or rejecting them, select Next or Previous. Rather than move through changes in sequence, you can accept or reject a single change. When you accept or reject the change, Word will not move to the next change in the document. Right-click the change and select the option to accept or reject it. On the Review tab, go to Tracking. Point to Specific People , and then clear all check boxes except those next to the names of the reviewers whose changes you want to see or choose All Reviewers to select or clear the check boxes for all reviewers in the list.

In the Accept drop-down list, select Accept All Changes. In the Reject drop-down list, select Reject All Changes. On the Review tab, go to Comments , and select Delete. Click Next or Previous to move to another comment. When tracked changes are turned on, Word marks any changes made by any authors of the document. This is useful when you're collaborating with other authors because you can see which authors made a particular change.

On the Review tab, turn on Track Changes. Word shows changes in the document by displaying a line in the margin. If you switch to All Markup view, you'll see changes inline and in balloons. On the Review Tab, select Markup Options. On the Tools menu, select Protect Document.

Under Protection , select Protect document for , and then select Tracked changes. In the Password box, enter a password and select OK. Under Protection , uncheck Protect document for. Word stops marking up new changes—but all of the changes that were already tracked will still be in the document. For more info, see remove the tracked changes and comments.

On the Review tab, under Tracking , select the Track Changes switch to turn on track changes. Each reviewer's changes are displayed in a different color.

If there are more than eight reviewers, Word will reuses colors. To assign a specific color to your own tracked changes, on the Word menu, select Preferences , and then under Output and Sharing , select Track Changes. In the Color boxes, select the color that you want.

The reviewer's name, the date and time that the change was made, and the kind of change that was made for example, Deleted also appear in the markup balloons for each change. If you're not displaying markup balloons, this information appears when you hover over a change.

If you don't want tracked changes to display when you re-open the document, you need to accept or reject the changes. If you want a record of the revisions, save a copy of the document before accepting or rejecting changes.

You can show or hide a document's comments, formatting, insertions, and deletions or view comments for only the reviewers that you select. Tip: To display a shaded background behind the area where tracked changes or comments appear in the right margin, on the Show Markup pop-up menu, select Markup Area Highlight. This shaded area also prints with your document to help separate the document text from the tracked changes or comments.

By default, insertions, deletions, comments, the reviewer's name, and a time stamp are displayed in balloons that appear in the margins of your document. You can change your settings to display tracked changes in the body of the document. Note: With balloons turned off, commented text is enclosed in brackets, highlighted by a color, and identified by the reviewer's initials.

Comments appear in a small pop-up window when you rest the pointer over commented text, except when your document is in publishing layout view. In the Show Markup drop-down list, select Preferences. Select the options you want. The following table lists some frequently used formatting options. Under Markup , select the formatting options that you want on the pop-up menus. Under Markup , on the Changed lines and Colors pop-up menus, select the options that you want.

Under Moves , select Track moves , and then on the Moved from , Moved to , and Color pop-up menus, select the options that you want. Under Table cell highlighting , on the Inserted cells , Deleted cells , Merged cells , and Split cells pop-up menus, select the options that you want.

You can review and accept or reject each tracked change in sequence, accept or reject all changes at one time, delete all comments at one time, or review the items that are created by a specific reviewer. If revision marks don't appear in the document, on the Tools menu, point to Track Changes , select Highlight Changes , and then select the Highlight changes on screen check box.

Point to Reviewers , and then clear all check marks except the one next to the name of the reviewer whose changes you want to review. To select or clear the check boxes for all reviewers in the list, select All Reviewers. Note: When you rest the pointer on a tracked change, a ScreenTip appears that displays the author's name, the date and time of the change, and the kind of change that was made. On the Print What pop-up menu, select Document showing markup. You can set Word for the Web to track changes for all users who are collaborating on the document or to track just your changes.

In the Track Changes drop-down list, do one of the following:. To track only the changes you make to the document, select Just Mine. To track changes to the document made by all users, select For Everyone. In the Track Changes drop-down list, select Off. You can review each tracked change in sequence and decide whether to accept or reject the change.

Tap the control next to Track Changes to turn Track Changes on or off. On the Review tab, tap the Display for Review icon. All Markup inline shows the final document with tracked changes visible inline. No markup shows the final document without tracked changed. Original shows the original document with no tracked changes.


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